REPORTING VACANCIES TO PSC

CIRCULAR

No.4441/Adv-C3/97/P&ARD Dated, Thiruvananthapuram, 21st March, 1997

Sub:- Public Services – Recruitment through Public Service Commisssion –

Reporting of vacancies to P.S.C. – Instructions issued.

Ref:- 1. G.O.(Ms)232/71/PD. Dated 12-8-1971.

2. Circular No. 115174/SD4/84/GAD. Dated 9-10-1984.

3. Circular No. 16989/Adv.-C3/91/P&ARD.dated 6-9-1991.

4. Circular No. 12499/Adv.-C3/92/P&ARD.dated 22-7-1992.

5. Circular No. 7382/Adv.-C3/93/P&ARD.dated 20-8-1993.

6. Circular No. 8740/Adv.-C3/95/P&ARD.dated 2-7-1996.

7. Circular No. 21545/Adv.-C1/96/P&ARD.dated 22-7-1996.

8. Circular No. 17938/Adv.-C3/96/P&ARD.dated 26-11-1996.

Government have issued instructions to the Heads of Departments/Appointing Authorities vide G.O./ Circulars cited above, directing them to report vacancies in each category to the Public Service Commission and to fill up the vacancies with the candidates in the ranked lists. These instruction are briefly reproduced below:-

i. The Appointing Authorities should report to the Public Service Commission the vacancies estimated for one year in each category of posts separately by the 1st June every year. If no vacancies are anticipated a ‘Nil’ report should invariably be sent.

ii. The Appointing Authorities should exercise extreme diligence and accuracy in reporting vacancies to the Public Service Commission. When once the vacancies are reported to the Commission they should neither be cancelled nor reduced. They should also note that the date of occurrence of the vacancy should be treated as the crucial date for deciding the method of appointment. The practice, if any, of filling the vacancies by promotion/transfer after reporting the vacancies to the Commission should be discontinued.

iii. The vacancies on account of leave and deputation with a duration of 6 months and above should invariably be reported to the Commission Vacancies of periods between 3 months and 6 months should also be reported to the Commission if the vacancies are likely to last long and new vacancies are likely to arise.

iv. When there is a ranked list, vacancies shall invariably be filled up from the candidates in that list.

v. Provisional appointments through Employment Exchanges shall not be resorted to in respect of any post for which there is a valid P.S.C. ranked list.

vi. Vacancies that are likely to continue beyond three months should be reported to Public Service Commission.

vii. The Heads of Departments/Appointing Authorities will take utmost care in furnishing the correct information on the vacancy position in the prescribed proforma.

viii. The Heads of Departments/Appointing Authorities will furnish quarterly reports on vacancy position in each Department in the prescribed proforma.

2. In spite of these clear instructions, complaints have been voiced even in the current Session of the Legislative Assembly that some Heads of Departments/Appointing Authorities do not report the vacancies to Public Service Commission promptly and that they even fill up the vacancies in same posts for which P.S.C. ranked lists are available by resorting to appointments through Employment Exchanges. This is a clear violation of the standing instructions in this regard.

3. Government once again reiterate that the standing instructions to report vacancies to PS.C. promptly should be strictly adhered to by the Heads of the Departments/Appointing Authorities. They should also take prompt action to furnish the quarterly reports on vacancy position (category wise) to Government in the Personnel & Administrative Reforms (Advice-C) Department with effect from the month of April 1997, in the prescribed proforma appended. The 1st quarterly report for the quarter ending 31-3-97 should reach Government by 15-4-1997. Future quarterly statements should reach Government by 15-7-1997, 15-10-1997, 15-1-1998 and so on. If there are no vacancies a ‘Nil’ report should invariably be furnished.

4. Any violation of these instructions by any of the Heads of Department/Appointing Authority will be viewed seriously and the officer concerned shall be held personally responsible.

III

RECRUITMENT-TIME FOR JOINING DUTY

CIRCULAR

No.96060/ADV.C3/94/P&ARD. Thiruvananthapuram, 22nd November 1994.

Sub:- Public Services- Recruitment to Public Services – Orders of appointment and joining of duty – Extension of Joining time – Procedure to be followed – Instructions issued.

Ref:- 1. Govt. Circular No. 57955/SD1/84/GAD dated 30-5-1984.

2. Govt. Circular No. 57209/sd4/86/GAD dated 25-08-1986.

3. Govt. Circular No.96060/Adv.C3/94/P&ARD dated 13-9-1994.

According to the instructions now in force, the candidates advised for appointment by the Public Service commission are required to join duty within the joining time specified in the appointment order.

2.However, in deserving cases, the Appointing Authority can grant extension of joining time upto a maximum period of 45 days from the date of the appointment order.

3. Joining time beyond 45 days can be granted by Government to those candidates who are in the midst of any educational course or are undergoing training so as to enable them to complete that course/training and then report for duty.

4. In the circular cited third, it was instructed that before “Not Joining Duty” report is sent to the Public Service Commission regarding any candidate, the Appointing Authority should ensure that no request for extension of joining time is under consideration by the government in respect of that candidate. It has come to the notice of Government that several candidates approach the Government for extension of joining time very late and by that time the Appointing Authorities might have reported, the fact of “Not Joining Duty: to the Public Service Commission and the Public Service Commission would have cancelled the advice of such candidates.

5. In these circumstances, in order to regulate the procedure regarding grant of extension of joining time, the following instructions are issued:-

i. The Appointing Authorities should clearly specify the date upto which joining time is available to the candidates to join duty, in the appointment order. Vague terms such as “Join forthwith”, “Join immediately” etc., should not be used.

ii. Joining time upto 45 days can be granted by the Appointing Authorities, in deserving cases, on request.

iii. Joining time beyond 45 days can be granted by the Government (in the concerned Administrative Department of the Secretariat) to those candidates who are in the midst of any educational course or are undergoing any training, so as to enable them to complete the course/training and then to report for duty.

iv. The applications if any, for extension of joining time beyond 45 days should be submitted to Government by the candidates through the Appointing Authority within 45 days from the date of the appointment order.

5. Appointing Authority shall ensure that no request for extension of joining time is pending with the Government, before the fact of ‘Not Joining Duty’ is reported to the Public Service Commission.?
(Published in K.G.No.4 dated 24/01/1995)

IV

PROVISIONAL APPOINTMENT – NON AVAILABILITY CERTIFICATE TO BE OBTAINED FORM PSC

Sub:- Public Services – Recruitment through Kerala Public Service Commission – obtention of non-availability certificate from the Kerala Public Service Commission before engaging provisional hands through Employment Exchanges – Instructions issued –

Ref:- 1. G.O.Ms.No.112/71/PD dated 22-4-1971.

2. Circular No. 53063/SD4/75/PD dated 26-7-1975.

In the GI, 1st cited orders were used that all vacancies which are likely to continue beyond three months should be reported to the Public Service Commission/District Office of the P.S.C. for advising candidates for regular appointment. In the circular 2nd cited the Heads of Departments and Appointing Authorities were requested to ensure that in all cases of appointments by direct recruitment, when ranked list is in force, vacancies in the post should invariably be filled up only with the candidates advised by the Public Service Commission from that list and provisional appointment should be resorted to only if intimation is received from the PSC/District Office of the PSC that candidates are not available for regular appointment. In spite of these instructions, Government have received complaints that there are cases in which appointing authorities resort to provisional appointments through the Employment Exchanges for posts for which there are ranked lists prepared by the PSC. Government therefore reiterate that all vacancies which are likely to continue beyond three months should invariably be reported to the PSC and no provisional appointment should be made to posts for which ranked list drawn up by the PSC in force. Government also direct that before making provisional appointments through the Employment Exchanges the Heads of Departments and appointing authorities should obtain non-availability certificate to the effect that no ranked list for the particular posts is in force with the PSC. (Circular No. 57209/SD4/86/GAD dated, Trivandrum, 25th August. 1986 Published in K.G.No.39 dated 07/10/1986).

GOVERNMENT OF KERALA
Abstract

Qualifications – Degree and Diplomas recognized by the Government of India –Automatic recognition –Instructions issued.
PUBLIC (SERVICES D ) DEPARTMENT

G.O.(MS)No.526 Dated,Trivandrum,17th July 1965
Read again:- (1) G.O.MS.No.45/Public (Ser) dated 20.01.60
(2)G.O.Ms.No.145/Public (Ser.) dated 21.3.63.
(3) G.O.Ms.No.393/Public (Ser.)dated, 23/4/1965.
Read also:- From the Kerala Public Service Commission Letter No.A7/16984/64 dated 10/6/65
ORDER
In suppression of all existing orders in the subject the Government are pleased to order as follows:-
(i) Medical Degree which have been approved by the all India Medical Council only should be approved.
(ii) Other Degrees and Diploma awarded by Statutory Universities established by an Act of the Central or State Legislature or by the other Institutions of higher learning recognized as Universities by the Central University Grants Commission, should be recognized.
(iii) Certificates and Diplomas awarded by the Board of Secondary and Intermediate Education duly set up and recognized by the
Education duly set up and recognized by the Central Government or a State Government
Should be recognized.
(iv) All Technical and Professional qualifications recognized by the Government of India should be recognized for purpose
Should be recognized for purpose of appointment to Various posts in Public Service in the State other than teaching posts.
(v) In cases of doubt,the Government should be addressed.

(By Order of the Governor)

A.K. Kunhikannan Nambiar,
Joint Secretary.

GOVERNMENT 0F KERALA
Absract.

GENERAL ADMINISTRATION (RULES) DEPARTMENT
G.O.(P)No.349/77/GAD Dated,Trivandrum,14th October ,1977.

Read:-1.G.O.(MS)No.526/65/PD dated, 17/7/65.
2.Letter No.AII (5)262293/77/GW dated 9.9.77 from the Secretary, Kerala Public
Service Commission.
ORDER
The question of recognizing the diploma in Civil Engineering awarded by the State
Board of Technical Education, Kerala come up for consideration of Government. According to paragraph 3 of the G.O. cited only certificates and Diplomas, awarded by the Board of Secondary and Intermediate Education duly set up and recognized by the Central Government may be recognized. The board of Technical Education set up by the State Government is analogous, to the Board of Secondary and Intermediate Education mentioned in the above G.O. and therefore the diplomas or certificates awarded by the Board d do not required any further order for recognition. However, in order to avoid any possible doubt in this regard Government are pleased to amend para (iii) of the G.O. as follows:-
(iii) Certificates and Diplomas awarded by the Board of Secondary and Intermediate Education or any other Board duly set up and recognized by the Central Government or a State Government should be recognized.
This amendment shall be seemed to have come into force with effect from 7/7/1965.

G.RANGASWAMY
UNDER SECRETARY